Securely Delete Files (2024)

Before you proceed: These instructions are intended for users who manage their own computers. If your computer is managed by U-M, do not proceed. Contact your IT administrator for further assistance.
If you need to erase a U-M owned device, please see: Erase University-Owned Devices.

Why Securely Delete?

Electronic devices contain large amounts of personal information, and may contain also contain U-M data, depending on their use. When in doubt about what data was on the device or media, it's best to play it safe and treat it as though it contained sensitive information. This protects you, as well as U-M.

In most cases, simply deleting data files is not enough to meet the obligation to protect university data from unauthorized disclosure. Depending on data type, various regulations and laws may require additional steps for disposal. In that case, follow the more stringent requirement.

Deleting Versus Secure Deleting

When a file is deleted from your computer, the only data erased from the hard drive is a small bit of information that points to the location of the file. The actual file remains on the hard drive, where it can be retrieved with common software tools.

A secure delete application or process prevents the recovery of deleted files by overwriting the file data with meaningless data. Securely erasing data with this procedure is considered a best practice for eliminating sensitive data, and it is a critical task to perform if you sell or give away your computer.

Securely Delete Files or Folders On a Windows PC

Heidi Eraser is the recommended application for performing a secure deletion of files or disks on a Microsoft platform. The application is free and can be downloaded from the Eraser Downloads Page. You should download the most recent build under the Stable Builds header. You need administrative rights to your computer to install the software. Please see the Eraser Forum for assistance with any questions you may have.

Securely Delete Files or Folders On a Mac

OS X provides built-in tools to help you securely delete files by using the Secure Empty Trash option, or the secure erase options in Disk Utility. See Apple's documentation for more details. SearchApple support for details about erasing options in Disk Utility

Securely Delete Files (2024)

FAQs

What is the safest way to delete files? ›

The safest way to permanently delete files from your hard drive is through a process called “zero fill.” When you zero fill a storage device, you're overwriting your entire drive contents with zeroes so that data on that drive can no longer be recovered by others.

How to permanently delete files so they cannot be recovered? ›

To make a file impossible to recover, it is recommended to use a process called "secure deletion" or "file shredding." Here are a few ways you can securely delete a file: Use a file shredder software: These are special programs that overwrite the data on a file multiple times, making it impossible to recover.

How to securely erase a file? ›

"Secure Erase" is performed - Secure Erase is a standard in modern hard drives. If you select a program that runs the Secure Erase command, it will erase data by overwriting all areas of the hard drive, even areas that are not being used.

What is the difference between deleting a file and securely deleting a file? ›

Deleting Versus Secure Deleting

The actual file remains on the hard drive, where it can be retrieved with common software tools. A secure delete application or process prevents the recovery of deleted files by overwriting the file data with meaningless data.

What folder should you never delete? ›

sys folder is a subfolder to store temporary data from Windows Universal apps. It can create temporary storage space for your drives when the system runs low on memory. If you delete the folder, you will corrupt Windows and Windows may not start again.

Which folders are safe to delete? ›

Windows Temp Folder

The files and folders inside contain info that Windows used at one time but doesn't need anymore. Aside from cleaning via Disk Cleanup. you can visit this folder and delete its contents by pressing Ctrl + A to select everything and then hit Delete.

How do I delete a file permanently and make it unrecoverable? ›

How to Permanently Delete Files and Make Them Unrecoverable
  1. Please navigate to the file's location that you need to delete permanently.
  2. Click on the file to select it.
  3. Now press the Shift+Delete shortcut on your computer to delete the file.
  4. A prompt will appear and take your confirmation to delete the file permanently.
Oct 19, 2023

How do I remove all traces from deleted files? ›

Empty the Recycle Bin: After you have deleted all the user's files, make sure to empty the Recycle Bin to permanently delete the files. Run disk cleanup: To free up any additional space that may still be occupied by the deleted user's files, you can run the Disk Cleanup utility.

Are permanently deleted files really deleted? ›

When you permanently delete a file, the storage drive makes its space available for new data. However, the file is not deleted. It remains on the hard drive; only the file pointers get deleted. (The File pointer shows you where the file exists and keeps track of it being accessed.)

How do you permanently delete files? ›

Select the file (or folder) you want to permanently delete. Press the Shift and Delete keys on your keyboard at the same time. In the confirmation window, click Yes to permanently delete the file without sending it to the Recycle Bin first.

Does Eraser permanently delete files? ›

It supports both file and volume wiping. Eraser securely erases data by overwriting it such that the data is irrecoverable. It supports a variety of data destruction standards, including British HMG IS5 (Infosec Standard 5), American DoD 5220.22-M, and the Gutmann method which features a 35-pass overwrite.

What is the most secure data wipe? ›

Bruce Schneier algorithm is considered as one of the most secure and reliable method for data erasure.

Does Windows 10 have a secure delete? ›

How to securely delete files in Windows 10. If you're a Windows 10 user, you can securely delete files using third-party apps like Eraser, file shredder, or Freeraser. Using either of these methods, you can securely delete individual files and folders depending on your preference.

Can you get in trouble for deleting files? ›

Under the Computer Fraud and Abuse Act, it is illegal for an employee to knowingly damage or delete files without authorization. If you were to choose to pursue this, your employee could face criminal and civil liability.

What truly deletes a file? ›

To completely delete files from your computer, you need to use a tool that can overwrite the data with random patterns, making it impossible to recover. Eraser is one of such tools that can securely erase files, folders, or entire drives. To use Eraser, you need to download and install it from its official website.

What is the best way to delete files from computer? ›

Here's how to permanently delete files through the right-click context menu:
  1. Select the file or folder you want to permanently delete, right-click it, and choose Delete.
  2. Then, right-click the Recycle Bin on your desktop and select Empty Recycle Bin.
Jan 6, 2022

How do I clean up unwanted files? ›

Disk cleanup in Windows
  1. In the search box on the taskbar, type disk cleanup, and select Disk Cleanup from the list of results.
  2. Select the drive you want to clean up, and then select OK.
  3. Under Files to delete, select the file types to get rid of. To get a description of the file type, select it.
  4. Select OK.

Which files can I delete to free up space? ›

Using the tool, you can:
  • Delete system temporary files;
  • Delete system prefetch files;
  • Execute a system file checker;
  • Empty the recycle bin;
  • Clear history, cookies, and cache for the installed web browsers;
  • Disable search indexing; and.
  • Enable storage sense.
Mar 4, 2024

Is it safe to delete empty files? ›

Safe Deletion Practices:When deleting empty folders, it's important to exercise caution to avoid accidentally deleting important files or system folders. Before deleting any folder, double-check its contents to ensure it is truly empty.

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