FAQs
In accordance with the USC employee email policy, you will need to move any important messages you wish to keep past 16 months to a personal Gmail folder (i.e., a folder that is not named or is not nested under a label that is named Inbox, Drafts, Sent, Spam, or Trash.)
How do I move messages to labels in Gmail? ›
Move a message to another label
- On your computer, go to Gmail.
- Select the message.
- At the top, click Labels.
- Uncheck the current label, then select a new one.
- Click Apply.
The difference between adding a Gmail label to an email and moving an email to a Gmail label. An email that is added to a label will still appear in the primary inbox. Whereas, when you move an email to a label, it won't appear in your primary inbox.
How do I label an email as important in Gmail? ›
Open the Gmail app on your mobile device. Find the message that you want to mark. Open the message and tap the three horizontal dots in the top-left corner. Tap the Mark as important option.
How do I move important emails to the inbox in Gmail? ›
Move the message to your Inbox or to a label:
- Move to your Inbox: Click the. button. A black banner will display near the bottom of your window indicating the message has been unmarked as spam and moved to the Inbox.
- Move to a label: Click the Move to button. Select the label you want to move the message to.
Create rules to filter your emails
- Open Gmail.
- In the search box at the top, click Show search options .
- Enter your search criteria. ...
- At the bottom of the search window, click Create filter.
- Choose what you'd like the filter to do.
- Click Create filter.
To sort your emails automatically into labels, Gmail's auto label feature will be your best friend. Click on the search options at the top to set up filters. After entering your criteria, click create filter to finalize the settings.
Are Gmail labels like folders? ›
In other email programs, you might have stored email in folders. In Gmail, you use labels to categorize your email. Labels are like folders, but with a twist—you can apply several labels to an email, then later find the email by clicking any of its labels from the left panel.
Where do important emails go in Gmail? ›
See your important emails
Next to emails that Gmail thinks is important, you'll see a yellow Importance marker . If an email hasn't been marked as important, the marker will be empty. To see all your emails that are marked as important, search Gmail for is:important .
How do I categorize important emails in Gmail? ›
On your computer, go to Gmail. Select the messages. At the top, click Labels. Select a label, or create a new one.
Before you begin: Create the label.
- On your computer, go to Gmail.
- At the top right, click Settings. See all settings.
- At the top, click Inbox.
- Next to the inbox section you want to label, click Options or Add section.
- Click More options.
- Click the label you want to use. ...
- Click Save Changes.
To move a label from the “More” sidebar section, hover over the desired label and click and drag the label anywhere above the word “Less.”
What is the difference between all mail and inbox in Gmail? ›
The 'All Mail' folder in Gmail is where Gmail keeps all of its emails and labels are applied to show emails in various folders including the Inbox. So the 'All Mail' label is really an archive folder in Gmail. On the other hand, only non-archived incoming emails are in Gmail Inbox.
How do I change the importance of an email in Gmail? ›
Have mail sorted by priority
- On your computer, go to Gmail.
- To configure your inbox, go to the top right, then click Settings .
- In the "Inbox type" section, select Priority Inbox.
- To customize priority inbox setting, click Customize.
- Choose the inbox sections you want to show. Save Changes.
How to auto label emails in Gmail web app
- Open your web browser and navigate to your inbox.
- In the search box at the top, click Advanced Search.
- Enter terms to match specific messages. ...
- Click Create Filter at the bottom of the search window.
- Check Apply the Label.
- Next, choose a label from the drop-down list.
To compose an email addressed to a labeled group in Gmail:
- Click the "Compose" button to start a new email.
- In the "To" field, start typing the name of your label. ...
- Select the label from the suggestions to add all contacts within that label to the recipients list.
Move messages into a folder
- Select an email message.
- Drag and drop it into a folder. Note: To move more than one email, select an email, hold down the Ctrl key and select other messages, and then click, drag, and drop them into a folder.
In Gmail: Use labels and search filters (Gmail doesn't use folders). You can drag messages into labels, similar to the way you drag items into folders. Also, you can apply multiple labels to a message, and find messages by clicking any of their labels in the left panel.
