Pages
Table of Contents
Pages User Guide for Mac
- Welcome
- What’s new in Pages 14.1
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- Intro to Pages
- Word-processing or page layout?
- Intro to images, charts, and other objects
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- Create a document
- Intro to creating a book
- Use templates
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
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- Undo or redo changes
- Use sidebars
- Quick navigation
- View formatting symbols and layout guides
- Rulers
- Change the document view
- Touch Bar for Pages
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- Customize the toolbar
- Set Pages settings
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- Create a document using VoiceOver
- Use VoiceOver to preview comments and track changes
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- Select text
- Add and replace text
- Copy and paste text
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- Add, change, or delete a merge field
- Manage sender information
- Add, change, or delete a source file in Pages on Mac
- Populate and create customized documents
- Use dictation to enter text
- Accents and special characters
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- Format a document for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
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- Change the font or font size
- Set a default font
- Bold, italic, underline, and strikethrough
- Change the color of text
- Add a shadow or outline to text
- Change text capitalization
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- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete a paragraph style
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a text style
- Copy and paste text styles
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- Format fractions automatically
- Create and use character styles
- Ligatures
- Add drop caps
- Raise and lower characters and text
- Format Chinese, Japanese, or Korean text
- Add a highlight effect to text
- Format hyphens, dashes, and quotation marks
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- Set line and paragraph spacing
- Set paragraph margins
- Format lists
- Set tab stops
- Align and justify text
- Set pagination and line and page breaks
- Format columns of text
- Link text boxes
- Add borders and rules (lines)
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- Set paper size and orientation
- Set document margins
- Set up facing pages
- Page templates
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- Add pages
- Add and format sections
- Rearrange pages or sections
- Duplicate pages or sections
- Delete pages or sections
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- Table of contents
- Bibliography
- Footnotes and endnotes
- Headers and footers
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
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- Add an image
- Add an image gallery
- Edit an image
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- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
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- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
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- Position and align objects
- Place objects with text
- Use alignment guides
- Layer, group, and lock objects
- Change the transparency of an object
- Fill shapes and text boxes with color or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
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- Add or delete a table
- Select tables, cells, rows, and columns
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- Add or remove table rows and columns
- Move table rows and columns
- Resize table rows and columns
- Merge or unmerge table cells
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- Change the look of table text
- Show, hide, or edit a table title
- Change table gridlines and colors
- Use table styles
- Resize, move, or lock a table
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- Add and edit cell content
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- Format dates, currency, and more
- Create a custom table cell format
- Format tables for bidirectional text
- Highlight cells conditionally
- Alphabetize or sort table data
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- Calculate values using data in table cells
- Use the Formulas and Functions Help
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- Add or delete a chart
- Change a chart from one type to another
- Modify chart data
- Move, resize, and rotate a chart
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- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a border and background to a chart
- Use chart styles
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- Check spelling
- Look up words
- Find and replace text
- Replace text automatically
- Show word count and other statistics
- View annotations
- Set author name and comment color
- Highlight text
- Add and print comments
- Track changes
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- Send a document
- Publish a book to Apple Books
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- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared document
- See the latest activity in a shared document
- Change a shared document’s settings
- Stop sharing a document
- Shared folders and collaboration
- Use Box to collaborate
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- Use iCloud Drive with Pages
- Export to Word, PDF, or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
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- Transfer documents with AirDrop
- Transfer documents with Handoff
- Transfer documents with the Finder
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- If you can’t add or delete a page
- If you can’t remove something from a document
- If you can’t find a button or control
- If page formatting keeps changing
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- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
You can temporarily highlight text in the body of your document, in text boxes, and in shapes. This is helpful, for example, if you’re reviewing a document and want to call out certain parts. These highlights aren’t visible in printed documents. When multiple people are working on a document, each person’s highlights appear in a unique color.
Tip: If you want highlights that are visible in your final document, add a background color to text in any color. This type of highlight isn’t part of the Pages review tools.
Highlight text
Selectthe text you want to highlight.
Do one of the following:
Press Shift-Command-H on the keyboard.
Choose Insert> Highlight from the Insert menu at the top of your screen. (The Insert button on the Pages toolbar doesn’t have the Highlight command.)
Click Highlight in the review toolbar at the top of the document. The review toolbar is visible only if there are already comments, highlights, or tracked changes in the document.
You can’t highlight text in table cells, but you can add conditional highlighting to a cell to change the cell’s appearance based on its value.
Add a comment to highlighted text
Move the pointer over the highlighted text.
Click “Add a comment,” then type your comment.
Click Done.
You can also add a comment to highlighted text in the Comments & Changes sidebar on the left. To open it, click in the toolbar, then choose Show Comments Pane.
Remove a highlight
Move the pointer over the highlighted text, then click Delete.
If the Delete button doesn't appear, that means the highlight was added as color behind the text. To remove it, remove the background color.
Remove all highlights and comments from text
You can quickly remove highlights and comments from body text in your document.
Select the text where you want to remove highlights and comments.
To remove them for all body text in the document, press Command-A on your keyboard.
Choose Edit> RemoveHighlightsandComments (from the Edit menu at the top of your screen).
Highlights and comments on text in text boxes, shapes, and tables are not affected.
To learn how to change your highlight color, see Set author name and comment color.
See alsoAdd a highlight effect to text in Pages on MacAdd and print comments in Pages on MacSet author name and comment color in Pages on MacTrack changes in Pages on MacIntro to collaboration in PagesUse VoiceOver to preview comments and track changes in Pages on Mac
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