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Data sharing refers to the practice of giving data users in another organisation access toa data resource. You may want to grant access to your data to a researcher or a businessthat has the skills or technology to create value from the data, such as new insights.
What are the benefits of data sharing?
Done well, data sharing brings numerous benefits. It creates an ecosystem of organisations thatcan collaborate together to achieve common goals. Data sharing also plays a critical role in buildingknowledge for communal benefit
Data sharing challenges
Many data owners have difficulties in agreeing to share data. They may see data sharing as toorisky because of privacy and security challenges. They may be concerned about losing controlof “their data” and it being used inappropriately or disclosed to other parties. Understanding thechallenges can help data owners to find solutions that overcome them.
Data sharing challenges in the private and public sectors
While data sharing is well-established in research institutions where it is a vital part of verifyingresults and conclusions, many data owners in private and public sector organisations feelchallenged when sharing data for the first time. Some of these challenges include:
- Data sensitivity
- Organising data in a presentable, sharable, and useful way
- Accidental disclosure of confidential or personal information
- Deliberate disclosure of data by a bad actor
- Violation of intellectual property rights and other interests
- Loss of control over data
- Costs of sharing data
- Misuse of data for unauthorised purposes
Why you need to address data sharing challenges
Data sharing has several benefits for progressive organisations and is considered critical forprojects that need collaboration between stakeholders. Data sharing also contributes to the futuresuccess of a business by making information available and accessible. This data can then be reusedand reinterpreted in ways that address new areas of understanding, such as in developing bettergovernment policy or enhancing consumer services.
By taking the right precautions and insisting on proper data management andorganisation, data sharing can become a smooth and streamlined exercise.
Creating a data sharing agreement – the best way to break through
A data sharing agreement makes it easier for data owners and data users to propagate responsible data sharing and understand each other’s needs. A data sharing agreement based on sound principles lays everything out on the table so that both data owners and data users understand their obligations.
A good approach is to base the data sharing agreement around the best practices for keepingthe data safe from disclosure and misuse. This structure helps to guide you towards getting datasharing off the ground without breaching privacy law or creating other adverse impacts on peopleand organisations
What should a data sharing agreement contain?
A data sharing agreement should address:
- What data can be shared?
- What uses can be made of data?
- Where and how data can be shared?
- Who has authority to access data
- What outputs are permitted to be produced from the data
- The agreement should address concerns about release of the data, or any outputs produced from it to the public or third parties.
Are you actively looking for ways to overcome the challenges of data sharing and enjoy the benefits
it offers? Creating an effective data sharing agreement is crucial.
Are you developing a Data Sharing Agreement?
Get a Data Sharing Agreement Kit
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You’ll get:
- Data Sharing Process Template
Easily modify this Visio template to map out the data sharing flow in your organisation. Covers both the data user and the data custodian. Visio and PDF file provided. - Data Sharing Agreement Checklist
Ready to launch your data sharing agreement? Make sure you’ve covered all bases with our handy checklist.
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