Effective financial management is vital for business survival and growth. It involves planning, organising, controlling and monitoring your financial resources to achieve your business objectives.
Good money management will help your business effectively use resources, fulfil commitments to your stakeholders, gain competitive advantage and prepare for long-term financial stability.
Financial management should become part of the key processes within your business and be included in your ongoing planning.
You might feel that your finances are complicated and confusing but the following ten tips should help you gain control of them.
1. Have a clear business plan
A business plan will establish where you are and where you want to get to over the next few years. It should detail how you will finance your business and its activities, what money you need and where it will come from. See how towrite a business plan: step-by-step.
2. Monitor your financial position
You should regularly monitor the progress of your business. You should know how much money you have in the bank, how many sales you're making and your stock levels. You should also review your position against the targets set in your business plan each month - see cashflow management.See also business budgeting.
3. Ensure customers pay you on time
Businesses can run into major problems because of late customer payments. To reduce the risk of late or non-payment, you should make your credit terms and conditions obvious from the outset. You should also quickly issue invoices that are clear and accurate. Using a computerised credit management system will help you keep track of customers' accounts - readensurecustomers pay you on time.
4. Know your day-to-day costs
Even the most profitable companies can face difficulties if there isn't enough cash to cover day-to-day costs such as rent and wages. You should know the minimum your business needs to survive and ensure you do not go below this - read more on theimportance of cashflow management.
5. Keep up-to-date accounting records
If your accounts are not kept up-to-date, you could risk losing money by failing to keep up with late customer payments or not realising when to pay your suppliers. A good record-keeping system will help you track expenses, debts and creditors, apply for additional funding and save time and accountancy costs - see financial and management accounts.
6. Meet tax deadlines
Failing to meet deadlines for filing tax returns and payments can incur fines and interest. These are unnecessary costs that can be avoided with some planning. Keeping accurate records saves your business time and money and you can be confident that you're only paying the tax you owe. Therefore, it's important that you meet your obligations - see set up a basic record-keeping system.
7. Become more efficient and control overheads
Is your business operating at its most efficient? Saving energy and therefore money can happen by implementing changes in behaviour and using existing equipment more efficiently. It's one of the easiest ways to cut costs. Areas to look at in an average office include heating, lighting, office equipment and air conditioning - for more advice, readsave money by using energy more efficiently. Consider how much you spend on premises as they are often the biggest overhead for a business. You could also think about travelling less and working remotely.
8. Control stock
Efficient stock control ensures you have the right amount of stock available at the right time so your capital is not tied up unnecessarily. You should put systems in place to keep track of stock levels - taking control of this will allow you to free up cash while having the right amount of stock available - see business mistakes: poor stock control.
9. Get the right funding
You must choose the right type of finance for your business - each type is designed to meet different needs. Smaller businesses usually rely more on business overdrafts and personal funding but this might not be the best kind of funding for your company - readbusinessfinancing options - an overview. Also, see the Northern Ireland business support finder which could help you findlocal publicly-funded and not-for-profit sources of assistance.
10. Tackle problems when they arise
Financial challenges can be stressful but help and advice are available to help you tackle them before it gets too much to handle so seek professional advice as soon as possible. Some initial steps to minimise the impact, include tackling priority debts first and assessing how you can improve your cashflow management - see business debt: help and advice.
