OneDrive is a great tool for sharing and collaborating especially with other students, faculty, or staff at BCC. Everyone at the college has access to OneDrive with up to one terabyte of included storage space! Your BCC OneDrive is a great place to save your student work. Here are the steps used to share a file or folder in OneDrive.
NOTE: The instructions here were made with OneDrive via the web. If you are using the OneDrive installed client the steps are the same but may appear a little different on your screen from what is shown here.
Log in to your BCC OneDrive. For step-by-step instructions how to login please see our OneDrive Basics article.
Click on the share icon next to the file or folder you wish to share.
TIP: Sharing a folder allows you to share all the contents of that folder including other sub-folders. You can easily share additional items by moving or copying them into the shared folder without having to adjust the settings.
Choose your sharing permissions. Click on "Anyone with the link can edit" and change it to "Specific people," this choice allows you the most control over who can and cannot see your file or folder.
Click the "Allow editing" box to select whether editing will be allowed by the individual(s) you are sharing with. If the box is checked they will be able to make changes to your document. When finished with steps 3 and 4, click the Apply button.
Enter the names or email addresses of the individual(s) you want to share your file or folder with. Start typing their name in the box and it will begin to search the BCC directory. You can share a file or folder with as many people as you wish.
TIP: To share files or folders with individuals outside BCC use their entire email address.
Do not click the Send button, instead click on Outlook. This will give you the opportunity to write a custom note about the file or folder to the individual(s) you are sharing with and helps make the notification appear less "spammy." It also creates a link within your email directly to the shared folder.
NOTE: If you did click the Send button it's OK. A share notification will still be sent however you won't have the opportunity to create a custom message. The standard built-in message can sometimes look like spam especially if the recipient isn't expecting to receive any files from you. If this happens it might be a good idea to follow up with another email explaining the files you shared.
Click the Send button when finished writing your custom message.
Note: While this is our recommended method for sharing files or folders in OneDrive there are several other ways which accomplish the same goal. If you find a method that works for you keep using it!
Monday – Thursday: 4 – 7 p.m. (when evening classes are in session) Phone: 413-499-4660, ext. 6501
BCC Student Technology Support Email: [email protected] Phone: 413-236-2166
BCC IT Help Desk Email: [email protected] Phone: 413-236-3004, or ext. 3004 on campus
Note: The Digital Commons and BCC IT Help Desk can only directly support college owned equipment and software. Limited support is provided to personally owned devices such as laptops, cell phones and tablets.
Just right-click the file or folder in your OneDrive folder on your computer and select Share a OneDrive link. This will copy a link to your clipboard that you can paste wherever you want to send it.
If you cannot share OneDrive files it could be because: You have reached your sharing limits. We need to validate your account. The item is in your Personal Vault.
TIP: Sharing a folder allows you to share all the contents of that folder including other sub-folders. You can easily share additional items by moving or copying them into the shared folder without having to adjust the settings. Choose your sharing permissions.
In your OneDrive, select the folder where you want the files to be uploaded, and then select Request files. Under What files are you requesting, enter a descriptive name for the files you are requesting from others. You'll see this description when they get the file request.
Method 1: Allow Others to Upload to OneDrive via OneDrive Sharing Link. OneDrive offers built-in sharing features that allow users to generate shareable links for files and folders. By sending these links to external users, you can grant them access to upload files directly to OneDrive.
Here's how to share permission to Everyone for the folder you want to share: Press and hold (or right-click) the shared folder.Select Properties, and then select Advanced Sharing on the Sharing tab.Select Permissions, check Allow for Full Control of Everyone, and then press Enter.
With your files in OneDrive cloud storage, you can share them with others, control who can view or edit them, and work together at the same time. In Send link, select Can edit to give permission to edit the files. Select Can view to give permission to view, but not edit the files.
SharePoint is also where everything within Teams is stored because, at its core, it is a collaboration tool. An easy way to remember the difference is to think of the “One” in OneDrive as the storage for one person while the “Share” in SharePoint is your shared storage.
but, various factors may cause your shared link to not function properly: - Sharing Limits: It's possible that you've reached your sharing limits. - Account Validation: Microsoft might need to validate your account. - OneDrive Status: Ensure that OneDrive is operational.
In any Office document, select File > Save As, choose your OneDrive, and then pick the folder where you want to save the file. Notes: Microsoft might limit the number of files that you can upload to OneDrive each month.
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