Whenever you order something from a store, small business, or online, or pay someone a specific amount with a legal process, there is a chance that you might not receive the expected product or have changed your mind. At such times, the first thing which comes to your mind is getting a refund for that product. Although nowadays this process of refund is totally automated by the sellers online, some store owners, local businesses, or small business owners carry out this process via emails or letters. Moreover, if you have made a payment by hand to someone via a legal process, you will have to write a letter to abide by the terms. So if you are wondering how to write a refund letter, a refund letter Format might help you with it. Read this article till the end to know more about the format and samples of the refund letter.
Refund Letter Format
The refund letterformat will be of a formal letter. The tone of the letter should be polite and respectful. The refund letter format should contain your order/payment information along with your order ID, if applicable, and the date. You can go through the format given below for more clarity.
Sender’s Address
_____________
_____________
Date
Recipient’s Address
____________
____________
Subject: ________________________________
Dear/Respected Sir/Ma’am,
Main Body of Refund letter
Introduction and Purpose of Writing the Letter.
Information about your order, date of order, and the amount paid
Concluding paragraph with reiterating issue and acknowledging the attachments.
Complimentary closing - Thanking you
Signature - Yours sincerely, faithfully, etc
