Pages
Table of Contents
Pages User Guide for Mac
- Welcome
- What’s new in Pages 14.1
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- Intro to Pages
- Word-processing or page layout?
- Intro to images, charts, and other objects
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- Create a document
- Intro to creating a book
- Use templates
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
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- Undo or redo changes
- Use sidebars
- Quick navigation
- View formatting symbols and layout guides
- Rulers
- Change the document view
- Touch Bar for Pages
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- Customize the toolbar
- Set Pages settings
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- Create a document using VoiceOver
- Use VoiceOver to preview comments and track changes
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- Select text
- Add and replace text
- Copy and paste text
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- Add, change, or delete a merge field
- Manage sender information
- Add, change, or delete a source file in Pages on Mac
- Populate and create customized documents
- Use dictation to enter text
- Accents and special characters
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- Format a document for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
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- Change the font or font size
- Set a default font
- Bold, italic, underline, and strikethrough
- Change the color of text
- Add a shadow or outline to text
- Change text capitalization
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- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete a paragraph style
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a text style
- Copy and paste text styles
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- Format fractions automatically
- Create and use character styles
- Ligatures
- Add drop caps
- Raise and lower characters and text
- Format Chinese, Japanese, or Korean text
- Add a highlight effect to text
- Format hyphens, dashes, and quotation marks
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- Set line and paragraph spacing
- Set paragraph margins
- Format lists
- Set tab stops
- Align and justify text
- Set pagination and line and page breaks
- Format columns of text
- Link text boxes
- Add borders and rules (lines)
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- Set paper size and orientation
- Set document margins
- Set up facing pages
- Page templates
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- Add pages
- Add and format sections
- Rearrange pages or sections
- Duplicate pages or sections
- Delete pages or sections
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- Table of contents
- Bibliography
- Footnotes and endnotes
- Headers and footers
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
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- Add an image
- Add an image gallery
- Edit an image
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- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
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- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
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- Position and align objects
- Place objects with text
- Use alignment guides
- Layer, group, and lock objects
- Change the transparency of an object
- Fill shapes and text boxes with color or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
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- Add or delete a table
- Select tables, cells, rows, and columns
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- Add or remove table rows and columns
- Move table rows and columns
- Resize table rows and columns
- Merge or unmerge table cells
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- Change the look of table text
- Show, hide, or edit a table title
- Change table gridlines and colors
- Use table styles
- Resize, move, or lock a table
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- Add and edit cell content
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- Format dates, currency, and more
- Create a custom table cell format
- Format tables for bidirectional text
- Highlight cells conditionally
- Alphabetize or sort table data
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- Calculate values using data in table cells
- Use the Formulas and Functions Help
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- Add or delete a chart
- Change a chart from one type to another
- Modify chart data
- Move, resize, and rotate a chart
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- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a border and background to a chart
- Use chart styles
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- Check spelling
- Look up words
- Find and replace text
- Replace text automatically
- Show word count and other statistics
- View annotations
- Set author name and comment color
- Highlight text
- Add and print comments
- Track changes
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- Send a document
- Publish a book to Apple Books
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- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared document
- See the latest activity in a shared document
- Change a shared document’s settings
- Stop sharing a document
- Shared folders and collaboration
- Use Box to collaborate
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- Use iCloud Drive with Pages
- Export to Word, PDF, or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
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- Transfer documents with AirDrop
- Transfer documents with Handoff
- Transfer documents with the Finder
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- If you can’t add or delete a page
- If you can’t remove something from a document
- If you can’t find a button or control
- If page formatting keeps changing
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- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
To make it easier to navigate your document, you can open a sidebar on the left side of the Pages window to view either thumbnail images of the document’s pages or a table of contents. You can also choose a destination from the View menu and use keyboard shortcuts to navigate through the document.
Show or hide Page Thumbnails view
Do one of the following:
To show page thumbnails, click in the toolbar, then choose Page Thumbnails.
To hide page thumbnails, click , then choose Document Only.
In Page Thumbnails view you can rearrange sections in a word-processing document or rearrange pages in a pagelayout document. See Rearrange pages or sections in Pages on Mac.
Show or hide Table of Contents view
Do one of the following:
To show the table of contents, click in the toolbar, then choose Table of Contents.
To hide the table of contents, click , then choose Document Only.
To learn how to change what appears in the table of contents, or how to add a table of contents to your document, see Create a table of contents.
Use navigation shortcuts
You can press keys on your keyboard to navigate in your document. Do any of the following:
Move to the next or previous line: Press the Up Arrow or Down Arrow key.
Move to the next or previous page: Press the Page Up or Page Down key. If your keyboard doesn’t have these keys, press Fn-Up Arrow or Fn-Down Arrow.
Move to a specific page: Press Control-Command-G, type the page number, then press Return or click Go to Page. You can also choose View> GoTo> Page (from the View menu at the top of your screen).
To see all the keyboard shortcuts you can use in Pages, see Keyboard shortcuts.
Tip: You can also bookmark text in your document, then use the bookmarks list to jump to the bookmarks. See Add bookmarks and cross-references.
See alsoKeyboard shortcuts for Pages on MacKeyboard shortcut symbols for Pages on Mac
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