Memos: Explanation, Advantages, Format and Example of a Memo (2024)

Official Communication

There are many types and tools for official communication each suited to specific situations. One such popular form of communication is a memo. Let us learn about their format and importance and also see examples.

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A memo is actually short for Memorandum. It is one of the most used means of official communication in the business world. Its main purpose is to serve as a reminder or to give some instructions. Again these like circulars are a means of mass communication, i.e. to communicate with a large number of people within the organization.

Memos have been a popular way for commuting for over a century now. This is because they have many advantages as seen below:

Let us see the steps of writing a memo.

Q: Write a memo to the accounting department asking them to attend training to learn about the new software the company has adopted.

CC: Ms. ABC, HR Department

As you are all aware, we have recently adopted new accounting software at the company. The decision was taken to improveour accounting procedure and make it more time and cost efficient. A training seminar will be held on 5th November 2018 at 9 am to familiarize the staff with the new software. This is done to make the transition between the software as easy as possible. All employees of the department are required to attend.