IT asset management (ITAM) and IT service management (ITSM) are critical for any organization that requires IT capabilities to support business objectives. Both technologies provide IT operational support to an organization, but the nature and objectives of these technologies are quite different.
Further, these processes are different thanITOM, or IT operations management, which encompasses managing the operations of an IT infrastructure and involves the monitoring, troubleshooting and maintenance of IT systems, applications and services.
Here, we will explore the differences and similarities betweenITAM andITSM.
ITAM – IT asset management
An “IT asset” refers to both hardware and software that an organization uses to support its business objectives. When organizations have accurate IT asset inventory reports, they’re able to make informed IT purchase decisions. However, IT assets are often updated, moved and refreshed, making it difficult to maintain up-to-date asset information.
When IT asset reports are inaccurate, they expose the organization to unnecessary IT purchases, software audits and security breaches. ITAM provides recommendations and best practices for managing IT assets that support the organization’s objectives. So a short definition would be:
IT asset management involves accounting for, deploying, maintaining, upgrading and disposing of an organization's IT assets as needed. In essence, it's ensuring that all these assets, whether tangible or intangible, are being properly tracked and utilized within the organization.
IT asset management (ITAM) best practices suggest that an IT asset be linked to its associated contractual and financial information so that organizations can track the overall costs associated with their IT assets.
Furthermore, ITAM provides guidance to IT asset managers on creating standards, processes, policies and measurements to increase control. This ensures compliance with business objectives and reduces risk, along with containing or reducing costs.
When ITAM practices are implemented, IT assets will be tracked from purchase to disposal; often called IT asset lifecycle management. For example, an ITAM hardware disposal process will ensure that when old laptops are disposed of during a refresh, the associated software licenses are properly harvested so they can be redeployed.
According to Gartner, IT asset management (ITAM) provides an accurate account of technology asset lifecycle costs and risks to maximize the business value of technology strategy, architecture, funding, contractual and sourcing decisions.
Other aspects of ITAM
To ensure efficient IT asset lifecycle management, ITAM business practices include processes for IT asset requests, approvals, procurement, disposal and redeployment. These processes ensure that IT assets are documented when purchased and properly tracked as they’re deployed and redeployed.
In looking at ITAM vs. ITSM, it’s important to remember that most IT service management (ITSM) solutions provide capabilities that support IT requests and approvals. So it’s important that ITAM solutions selected by an organization integrate with the organization’s ITSM solution.
It's also important to note that most comprehensive ITAM solutions offered by software vendors provide processes that span multiple departments of an organization. This means that most IT asset management solutions are selected and owned by business executives, not IT managers.
ITSM – IT service management
Organizations that require IT assets to support business objectives also require IT services to ensure assets are properly working in the role for which they were purchased. IT service management (ITSM) is not just about software tools; it’s also about processes, people and technology. ITSM software is a component of the overall ITSM solution, one we can define as:
IT service management is a strategic approach for designing, delivering, managing and improving the way you use information technology (IT) within an organization. The goal of IT service management is to ensure that the right processes, people and technology are in place so that the organization can meet its business goals.
ITSM software solutions come with several components such as a database, business objects (users, groups, roles, etc.) and a process engine. Most ITSM solutions offered by vendors today follow industrybest practices.
ITOM – IT operationsmanagement
ITOM differs from ITAM or ITSM in that it covers a wide range of activities, from managing the physical hardware to managing the software and applications that run on it. It also involves ensuring the security and availability of IT systems. The ultimate goals of ITOM are to optimize the performance and efficiency of IT systems and to ensure they meet the needs of the organization. ITOM also ensures that IT systems comply with industry standards and best practices.
Industry best practices
Another aspect of the ITAM vs. ITSM backstory is that as IT solutions became more widely adopted, a need grew for industry standards. These standards were necessary to define common terminology and establish best practices.
ITAM subscribes to the best practices of the International Association of Information Technology Asset Management (IAITAM), adding a layer of professional insight across its capabilities.
Originally, ITSM was aligned only with the IT Infrastructure Library (ITIL). However, it has since expanded to include other standards such as ISO2000, VeriSMand IT4IT.
In terms of compliance processes, ISO 20000 is more stringent and authoritative than ITIL. ITIL, on the other hand, is a set of recommended best practices that organizations can choose to implement to varying degrees, according to their needs and preferences.
VeriSMis a service management approach for the digital age that helps service providers create a flexible operating model to meet desired business outcomes.
The IT4IT Reference Architecture standard consists of the IT Value Chain and a three-layer reference architecture. The IT Value Chain comprises the four IT value streams, which play a vital role in helping IT control the service model as it advances through its lifecycle.
All these standards have overlaps across all aspects of best practices while looking at them from slightly different angles.
To help IT service employees stay up to date and educated, each of these industry best practices offers certification and training. These certifications emphasize practical skills and procedures rather than specific products.
These software solutions are typically designed to meet most, if not all, of these industry recommendations.
Organizations like Pink Elephant exist to evaluate ITSM software solutions and certify them against industry standards. If you plan to implement best practices, choosing certified ITSM tools is advisable.
CMDB or ITAM?
Another point to understand in looking at ITAM vs. ITSM? Comprehensive ITSM solutions offer configuration management capabilities along with a configuration management database (CMDB) to support and manage IT assets that provide services to the organization.
Both ITAM and ITSM provide guidance for managing IT assets, which can be confusing until you explore the objectives of each practice.
- ITAM objectives focus on managing an IT asset’s overall cost, including ownership, associated contracts with asset lifecycle, warranty and refresh information. ITAM focuses on IT assets from an organization’s financial perspective.
- An ITSM’s configuration management objectives look at IT assets from an operational and support perspective. Asset availability and stability impact an organization’s day-to-day operations, so assets need to be documented along with their configuration and service offerings.
Can you use a CMDB for ITAM?
To answer this question, let’s take a look at how airlines manage their flights. Airlines manage their flights using a database with flight numbers that describe a service. A separate asset database maintains inventory information listing the physical aircraft, along with relevant maintenance information.
When a problem is found with an aircraft, the airline will sometimes swap the aircraft for another. Because they maintain services and equipment in different databases, the airline can switch out the aircraft without having to change the flight number.
Much as it wouldn’t be practical for this airline to manage its flight services in the same database they use to manage its aircraft inventory, it’s not practical to use a CMDB for both ITAM and Configuration Management.
Most IT assets are refreshed every 3–4 years, while IT configurations with supporting assets are maintained and updated, not replaced. Therefore, you should use a CMDB to maintain and manage the lifecycle of a service while pulling the supporting assets from an IT asset management database.
Summary: ITAM vs. ITSM is really ITAM + ITSM
ITAM and ITSM are both critical for any organization that uses IT assets to support business objectives. In considering ITAM vs. ITSM, it’s really not a matter of choosing between the two but combining as a perfect pairing. Both have an essential role and work more powerfully as a team.
When looking to build, expand or change your IT asset management solution or your IT service management solution, you need to be sure to explore integration capabilities for both solutions.
With the right tools in place, you can automate and improve IT processes that support IT assets. These improvements increase efficiency and control while reducing the inevitable costs and mistakes that occur from manual tasks being performed by an operator or analyst.
