Last Updated on April 25, 2024
Do you still organize, share, and change company files with a dated system? SharePoint can boost your team’s productivity.
Years ago, a shared file system accessible on your in-house server was the best way to manage and collaborate on documents. Today, online services like Microsoft 365 and SharePoint have made the process much easier and more efficient. Microsoft SharePoint training can streamline your business’ transition to SharePoint and equip your team with the tools necessary to maximize productivity.
What Is Microsoft 365?
Microsoft 365, formerly Office 365, is a cloud-based subscription service that gives users access to several tools to improve productivity. It includes apps such as Word, Excel, PowerPoint, and Outlook; and other services such as OneDrive, SharePoint, and Microsoft Teams. You can collaborate across operating systems (including Mac and Windows) and devices.
Microsoft 365 offers email, calendars, video conferencing, and online storage. The service is offered at varying subscription levels to meet the diverse needs of businesses and industries.
What Is SharePoint?
SharePoint is one of the services available with Microsoft 365. This add-on subscription for businesses enables you to create, organize, and share documents. You can use SharePoint to store and manage files, collaborate on content, and access information from any location with an internet connection.
SharePoint is intimately connected with other Microsoft 365 services such as OneDrive, Teams, and Office apps such as Word, Excel, and PowerPoint. You can effortlessly interact with SharePoint files and content from familiar applications and collaborate in real time. SharePoint also has several tools for managing workflows, automating business processes, and developing custom forms and apps.
Advantages of SharePoint
Content Management and Team Collaboration
SharePoint provides a centralized location for document storage, management, and sharing. Its robust search engine allows users to quickly access information they need by searching across numerous data sources, like documents, lists, and libraries.
It provides various document management options, including: version control, check-in and check-out, and document approval workflows. This aids in the management and control of documents, as well as tracking and auditing modifications.
SharePoint also features communication and collaboration capabilities like team sites, discussion boards, and blogs. This makes it simple for teams to share information and stay in touch. Plus, you can add external users to SharePoint Office 365.
Customizable Workflows and Forms
SharePoint includes an engine for automating business processes and workflows. It provides document approval, workflow requests, and enables customized workflows with a built-in designer or with third-party tools. SharePoint workflows can be linked to systems like email, enterprise resource planning (ERP), and other business applications.
Security and Compliance
SharePoint has numerous security measures to safeguard sensitive data. It has powerful access-control features that allow administrators to manage permissions and prevent access to critical data. Only authorized users can read, change, or distribute content.
It supports multi-factor authentication, which adds additional protection to user logins by demanding extra verification procedures. This includes threat security capabilities such as malware detection and phishing defense.
SharePoint is built to comply with various industry and regulatory compliance standards, including The Health Insurance Portability and Accountability Act (HIPAA) and General Data Protection Regulation (GDPR). This covers data retention policies and the ability to conduct E-discovery searches.
Scalability
SharePoint is built to manage large quantities of data and can be scaled to meet the demands of expanding businesses. It is based on a modular design that enables customization and integration with other systems. Enterprises can expand the capabilities of SharePoint as needed by adding custom workflows or integrating with external data sources.
Integrating SharePoint with other Microsoft technologies, such as Azure and Structured Query Language (SQL) Server, allows enterprises to use Microsoft’s cloud services to improve performance and scalability.
SharePoint can also be deployed on-premises, in the cloud, or in a hybrid environment. Its adaptability enables you to select the deployment model that best meets your requirements, scaling up or down as needs evolve over time.
Microsoft Integration
SharePoint is extensively linked with other Microsoft tools like Office 365, Teams, and OneDrive, making managing content across different applications simple. You can take specialized courses to learn the difference between SharePoint and OneDrive to take full advantage of both in your business operations.
ONLC Streamlines Integration
ONLC provides educational and training services to businesses. We’ve achieved Microsoft’s highest level of approval as a Microsoft Gold Partner, making us an expert resource for your team. If you’re ready to elevate your workflow and documentation security, contact ONLC for your training today.
- Categories: Sharepoint
