How to 80/20 Your To-Do List (2024)

The Pareto Principle, also known as the 80/20 rule, states that "20% of your activities account for 80% of your results".

If you have a to-do list with 10 items, 2 of them will turn out to be worth more than the other eight.

Work isn’t distributed equally, so you need to focus more on the things that matter most.

Your to-do list should reflect your priorities and take into account the effort needed.

Here‘s how to 80/20 your to-do list:

  • Step 1: Assign a Number to Effort Pick a task and think of the amount of effort involved. Number it from 1 to 10, with 1 requiring the least amount of effort. Repeat for all the items

  • Step 2: Assign a Number to Impact Now, consider the potential positive results from each task. Label these from the same way, with 10 being the biggest impact

  • Step 3: Rank Your Tasks Divide the amount of effort by the potential results. This is your new priority ranking to more effectively manage time and increase results. Those that deliver the greatest results with the least effort are complete first. Others that require more effort with little results can be postponed or removed from your to-do list

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How to 80/20 Your To-Do List (2024)

FAQs

How to 80/20 Your To-Do List? ›

This principle states that approximately 20 percent of your efforts produce 80 percent of the results. If you want to adopt the 80/20

80/20
Mathematically, the 80/20 rule is roughly described by a power law distribution (also known as a Pareto distribution) for a particular set of parameters. Many natural phenomena are distributed according to power law statistics. It is an adage of business management that "80% of sales come from 20% of clients."
https://en.wikipedia.org › wiki › Pareto_principle
way of thinking, you need to do two things: Recognize what those 20 percent look like. Focus on the 20 percent so you can make the most significant impact with 80 percent output.

What is the 80-20 rule in todo list? ›

Simply put, the 80/20 rule states that the relationship between input and output is rarely, if ever, balanced. When applied to work, it means that approximately 20 percent of your efforts produce 80 percent of the results.

What is the most productive way to apply the 80/20 rule? ›

Productivity. You can use the 80/20 rule to prioritize the tasks that you need to get done during the day. The idea is that out of your entire task list, completing 20% of those tasks will result in 80% of the impact you can create for that day.

What is the 80-20 rule for dummies? ›

This rule suggests that 80% of effects come from 20% of causes. For example, 80% of a company's revenue may come from 20% of its customers, or 80% of a person's productivity may come from 20% of their work. This principle can be applied to many areas, including productivity for small business owners.

What is the 80-20 rule of prioritizing? ›

The 80-20 rule maintains that 80% of outcomes comes from 20% of causes. The 80-20 rule prioritizes the 20% of factors that will produce the best results. A principle of the 80-20 rule is to identify an entity's best assets and use them efficiently to create maximum value.

What is 80-20 rule examples? ›

Project Managers know that 20 percent of the work (the first 10 percent and the last 10 percent) consume 80 percent of the time and resources. Other examples you may have encountered: 80% of our revenues are generated by 20% of our customers. 80% of our complaints come from 20% of our customers.

How do you start the 80-20 rule? ›

Steps to apply the 80/20 Rule
  1. Identify all your daily/weekly tasks.
  2. Identify key tasks.
  3. What are the tasks that give you more return?
  4. Brainstorm how you can reduce or transfer the tasks that give you less return.
  5. Create a plan to do more that brings you more value.
  6. Use 80/20 to prioritize any project you're working on.
Mar 29, 2020

What is the best chart to show 80-20 rule? ›

The Pareto Chart is a very powerful tool for showing the relative importance of problems. It contains both bars and lines, where individual values are represented in descending order by bars, and the cumulative total of the sample is represented by the curved line.

What is the 80-20 mindset? ›

The 80-20 rule is the principle that 20% of what you do results in 80% of your outcomes. Put another way, 80% of your outcomes result from just 20% of your inputs. Also known as the Pareto principle, the 80-20 rule is a timeless maxim that's all about focus.

How do you visualize the 80-20 rule? ›

The Pareto chart is a visual representation of the 80-20 rule, featuring a bar + line chart. The bars represent the value of each item on your list (arranged in descending order), and the line indicates the cumulative percentage of those values.

What is an 80 20 plan example? ›

An example week of 80/20 running would be;

1x Fartlek Run, 2-3x (10x 30-60sec on, 30-60sec off) | 5min between, 10-15min warm up & cool down. 1x VO2max Run, 5-8x 1km @ Zone 5-6 pace/power | 2-3min recovery, 10-20min warm-up & cool down.

What are the flaws of the 80-20 rule? ›

In project management, this principle may suggest that 80% of the project's success comes from 20% of the project tasks. However, this approach can be flawed as it may overlook the importance of other project tasks that may not fall within the 20% threshold but still significantly impact the project's success.

What does 80-20 rule look like? ›

The 80/20 rule is a guide for your everyday diet—eat nutritious foods 80 percent of the time and have a serving of your favorite treat with the other 20 percent. For the “80 percent” part of the plan, focus on drinking lots of water and eating nutritious foods that include: Whole grains.

How do you use the 80-20 rule to make decisions? ›

3) Use the 80/20/100/100 principle of decision making

Let's break that down: Step 1: Look at the total time available and spend the first 20% on gathering data. Step 2: Gather 80% of the data and perform 80% of the relevant analysis. Step 3: At the end of the data gathering period, make a decision 100% of the time.

What is the 80-20 rule Pareto chart? ›

The Pareto Principle, also known as the 80/20 Rule, The Law of the Vital Few and The Principle of Factor Sparsity, illustrates that 80% of effects arise from 20% of the causes – or in lamens terms – 20% of your actions/activities will account for 80% of your results/outcomes.

What is the 80/20 rule for fitness? ›

The 80/20 rule simply means: 80% of the effects come from 20% of the things u do. 20% from exercise. It isn't just about the weight loss but actually about the fat loss and muscle gain.

What are three applications of the 80/20 principle to everyday life? ›

The 80% of crap you use 20% of the time (throw it out or sell it). The 80% of the clothes you wear 20% of the time (same thing). Identifying the 20% of the food you eat 80% of the time will probably explain whether you keep a healthy diet or not and how healthy it is.

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