How do I run a report that will show all payments received during a certain time period for a few select accounts? (2024)

‎February 24, 202002:11 PM

I need to run a report in which I can see all payments made for a specific date range (Example 02/17/2020 - 02/24/2020) for multiple accounts. I tried to run a sales by customer detail reports and a sales by item detail report but it only shows the payments made for the invoices dated 02/17/2020 - 02/24/2020. I need to be able to see payments that were made towards invoices even if they are outside the date range. This seems like it should be a very simple report but I can't figure it out for the life of me!

• QuickBooks Desktop
• QuickBooks Online

KlentB

We can pull upthe Transaction List by Customer Report,kathy1973.

This report displaysall the transactions andsubtotals of income and expensesper customer.I'll be glad to guide you in customizing it.

Please follow the steps below:

1. Select Reports from the top menu bar.
2. Choose Customers & Receivables, then selectTransaction List by Customer.
3. Click the Customize Report button.
4. IntheDisplay tab, set the appropriate reporting date under theREPORT DATE RANGE section.
5. In the Filters tab, select Transaction Type from the FILTER menu.
6. Choose Multiple Transaction Types from the Transaction Type drop-down menu.
7. From the pop-up window, select Invoice and Paymentthen click OK.
8. Hit OK again to complete the process.

You can double-click the payments to know which invoice it was linked to.

To save its current customization settings, I recommend memorizing this report.

I also encourage checking outthis article that will help in tracking how your business is doing:Customize company and financial reports.

You can also get one-on-one help with accounting for your business:
Check out QuickBooks Live.

I'm just a quick post away if you need a helping hand in managing your reports. Don't hesitate to tag me in your comments.

Klent,

This is closer than I have gotten! LOL! This gets me most of the way there but it shows ALL deposits for that week. I then have to manually pull out other "accounts" that I don't want to include which is very time consuming. If I try to filter by account, I get the dreaded blank report. If this is as close as I can get, it will definitely work for what I need.

Thanks!

So this works pretty well but provides totals that add up to all the transactions for the client. That makes absolutely no sense that one would need to add up invoices and payments for a total. Invoice plus + Payment should net a balance not the total of the two.

I am trying to determine all sales and then subsequent payment receipts for a group of customers. Since payment and invoices are both positive numbers I have to export the report. But by exporting this I would need to change all payments to negative numbers so that I could get a net total receivables by customer. This is not the only report that doesn't change the sign so that you can get a net total of Invoice minus Payment = Balance. I also used the Invoices and Payments report but this did not provide a total and exporting to excel still requires changing the sign of all payments and then another step of summing. Is there some way to have the report recognize all Invoices and Sales receipts as positive numbers and payments, credit memos as negative? One needs to be able to net these transactions for a net balance.

I'm here to add a few details,WS110.

The Transaction List by Customer report will show the payment as positive. However, the credits will show as negative. You can add the Open Balance column as a workaround. It will show you the customer's available balance. Here's how:

1. Click theCustomize button.
2. Go to Change columns.
3. Tick the Open Balance box.
4. Click Run report.

Also, you can check the customer's balance by opening the Customer Balance Summary report. It won't show the payments and invoices, though. It will just provide the balance. Here's how:

1. Click Reports.
2. Enter Customer Balance Summary in the Find report by name field.

If you have additional questions, please feel free to get back to this thread. Take care!

Hello there, @Carmine2276.

Glad that this thread was able to help you figure out the report you need.

Customizing the report helps you get or generate the information you want. However, you can get the total amount of the invoices and each payment by exporting the report to Excel and manually get the total amount.

You can follow these steps to accomplish this task:

1. Open the Transaction List by Customerreport.
2. Click the Customize Report button. Make sure to include all the details you need before exporting it.
3. Once done, click the Excel drop-down arrow, select Create New Worksheet.
4. Then, Export.
   

From the worksheet, you can get the total amount by manually doing it.

I've gathered some articles where you can get more details and tips about handling reports in QBDT:

• Customize reports in QuickBooks Desktop.
• Set up and modify Scheduled Reports.

Please let me know how it goes. You can always go back here if you have other concerns about QuickBooks. Take care and stay safe, Carmine!

Thanks for joining this thread, thestore2.

I've reviewed our ongoing/solved investigations and can confirm there's currently no records of subscribers reporting that their Customers and Receivables report is missing.

Since yours isn't showing up, I'd recommend using the Verify Data feature to see if anything needs to be rebuilt.

Here's how:

1. Choose Window, then Close All.
2. In your top menu bar, go to File.
3. Click Utilities.
4. Select Verify Data.

After verification's complete, you'll see one of a few possible messages. I've listed each of them and their meanings:

• "QuickBooks detected no problems with your data," - No action is required.
• "Your data has lost integrity," - This indicates that there's data damage in your company file. You'll want toperform a rebuildto correct the problem.
• An error message could display. If so, there might be an article about it. Try searching Intuit'sQuickBooks Desktop support sitefor specific instructions.

If the Verify/Rebuild Data features didn't solve your issue, you'll want to get in touch with our Customer Care team so they can conduct further research:

1. In your top menu bar, go to Help, then QuickBooks Desktop Help.
2. Click Contact Us.
   
3. Enter a brief description of your issue in our Ask a question (or tell us what's wrong) field.
   
4. Hit Continue.
   
5. Select Start messaging or Get a callback.

I see the importance of generating the necessary report to provide accurate and comprehensive financial information about your nonprofit church's activities, @NLBC 2.

You can count on me to help you require the data in QuickBooks Online.

Let's make sure to create a sales receipt for every offering and associate them with the respective individuals. This way, the Income by Customer Summary will display the data you need.

Here's how:

1. Navigate to+ New, then chooseSales Receipt.
2. From theCustomer▼ dropdown, select a customer.
3. From theSelect a product/service▼ dropdown, choose the product or service.
4. (Optional) You can edit your line item’s quantity or rate in theQtyandRatefield.
5. Fill out the other necessary fields in the sales receipt, then clickSave.

After completing the necessary actions, proceed to run the report and check if the data is now visible.

Additionally, considermemorizing the reportsin QuickBooks Online to store the current customization preferences, allowing for effortless retrieval in the future.

If you require further assistance, please don't hesitate to ask. We're here to help you navigate through this process and ensure your reporting requirements are met. Keep safe!

Hey, I need a report where can I know how much receivable due of my current financial year ending date after 1 months or 2 months.

If is there any reports which can help me about this thing in A/R and A/P then please inform me

In XERO if we run A/P or A/R details report & the in the filter of due date we enter year end the we know how much we still receivable or payable for our last financial year in current date

If QBO have any of this type of feature the please inform me..we have to check every invoice when we do year end accounting.

I see how useful it would be to run a report that shows the overall Accounts Receivable (A/R) and Accounts Payable (A/P) details, Mihir.

Let me help you pull up a report that will show these transactions.

We can run the Transaction Detail by Account. By customizing this report, we can achieve your goal. Here's how:

1. From the left navigation, choose Reports.
2. Type in Transaction Detail by Account in the search field.
3. Click it once it shows up.
4. Go to Customize.
5. In the Report period, select Custom and enter the date range.
6. From the Rows/Columns, choose the columns you want to view in the report. Never forget the A/R Paid, A/P Paid, and Due Date. To show if it's paid or unpaid if you're in classic view. However, if you're in the new interface, go to Columns. Feel free to read this article for more info on customizing reports:Customize reports in QuickBooks Online.
7. Click Run report.

For more info, you can read this article:Run reports in QuickBooks Online.

You might want to utilize the report you customize in the future, check out this article:Memorize reports in QuickBooks Online.

If you have additional questions about running a report, never hesitate to come back here. I'll be willing to help. Have a good one.

Welcome to the Community space, @djzap1. Let's team up so you can access the report you need with specific data inside QuickBooks Online (QBO).

To accomplish this, you'll want to run a report that shows transactions inside your company file. This way, you can customize it to show transaction and payment details from a specific customer inside the account. Checking here on our end, you can run the Invoice and Receive Payments report or Sales by Customer Summary or Detail report. We'll write down the steps below to get you going:

1. Access your QuickBooks Online company.
2. On the left navigational bar, go to the Reports tab.
3. In the Search Bar, enter Invoice and Receive Payments.
4. Choose a specific reporting period and enter the date.
5. Click the Customize button and click Change columns.
6. Choose the data or column you want to show inside the report.
7. Go to the Filter section, and then tick the box beside Customer.
8. Click the Dropdown arrow and then choose a specific customer.
9. Once done, click the Run report button.

You can check this page for more details about modifying a report and adding more details to it: Customize reports in QuickBooks Online.

In addition, here are some articles to help you keep your current report setting for future use: Memorize reports in QuickBooks Online.

We look forward to having you here again if you need further assistance accessing business reports inside the program. We'll be around to help you out again. Have a good one.

Hi there,

Thanks for joining the thread and sharing your thoughts about reports in QuickBooks. Since many reports have alreadybeen mentionedin the thread, can you help us specify the reports you're referring to?

You can also sharewith usthe exact product you're using when running reports. This way, I can give you the appropriate explanation and solution to your concerns.

Any additional info would be much appreciated. Just add your details to the threadandI'llget back to you.

The report is the one in the title of the tread and it is mentioned in my question. This applies to most reports like this. The reports should show a total at the bottom of the report.

We are running Enterprise 2023, but the problem is in all versions of QB Desktop I have ever used. You asked what version of Enterprise we are running. Is the answer different for different versions of QB Desktop? If so, please answer the question for every version of QB Desktop for the last 10 years. Thank you.

Incase you have forgot the question:Why provide a list of payments without a total at the bottom?

Thank you for providing me with the necessary information.I'd liketo share some insights with you about this report that will show all payments received.

QuickBooks Desktop's summary report includes the total of payments, which is notpresentin the transaction list report. You'll still need to export the report to an Excel file to get the totalofpayments in the transaction list report.

I understand thathaving atotal payment in the transaction list report isimportant. I encourage you to share your feedback directly with our Product Developers. They are genuinely interested in hearing your input.

To send your input, here's how:

1. Go totheHelptab.
2. Select theSend Feedback Onlineoption.
3. Choose theProduct Suggestionoption.
4. Enter your feedback suggestion.
5. Click theSend Feedbackbutton.

To keep updated on the product's latest release and updates, you can check out this article:QuickBooks Blog.

I've added this article to help you personalize the layout of your financial reports:Customize reports in QuickBooks Desktop.

If you have any concerns or questions while generating a report in QuickBooks Desktop, please do not hesitate toreach out tous. We are here to provide assistance and support. Have a great day!

This is QuickBooks Desktop, not Online, so there is no QBO account. This thread is over 4 years old and QuickBooks still has not added totals to the reports. Why would anyone expect asking for it again would work?

I started working on computer over 50 years ago, in 'product development". I guarantee you none of the "Product Developers" read those posts. If they did, they would have added totals to the reports decades ago. Why is management telling them not to add totals to the reports?

Also, "For now, it would be most effective to communicate yourfeedbackdirectly to our Product Developers."

My screenname sums up this situation.