Document scanning Vs. Document shredding: What you need to know (2024)

Today, colossal amounts of data are being generated each minute, technology has taken center stage, and data is considered more valuable than gold. However, as technology has grown over time, so have the threats and risks that arise through it. For instance, data breaches have become a lingering issue for businesses across industry verticals.

As per a report, in 2021, India ranked third in the highest number of data breaches that occurred globally. And security threats can cost companies hefty sums in terms of money and other resources. To ensure that your company’s data is protected and stored in secure digital formats, it’s essential to know what to do with the documents. This is where document scanning and shredding come into the picture.

Document scanning vs. shredding: What does it mean?

Simply put, document scanning involves scanning all physical documents and converting them into digital copies to store them securely through reliable cloud storage. On the other hand, document shredding is when the documents that are no longer useful are destroyed.

If we compare document scanning and shredding, the two have their own benefits. For instance, document scanning is best when the company requires the files. Storing physical documents takes up space and resources, not to mention makes it a challenge when one has to sift through an entire cabinet to find the correct file when required. Scanning the documents and storing them securely online is an easier, more efficient way to streamline business operations and avoid unnecessary usage of space, time, and resources. When an organization doesn’t require a document but can’t risk its details being leaked or falling into the wrong hands, document shredding is the best way to go.

That said, it’s essential to enlist the services of a reliable third-party platform that can ensure privacy and legal compliances are followed while keeping your data safe. Securus Records Management, with over 15 years of experience in the record management industry, offers end-to-end security of documents for businesses across the globe. From storing documents to governance and shredding, the platform’s range of services and hassle-free record management facilities make the day-to-day operations of organizations easier, secure, and cost-efficient. To know more about this, visit http://www.securus.co.in/ or contact [email protected].