Change a specific user's OneDrive storage space - SharePoint in Microsoft 365 (2024)

As a global or SharePoint admin in Microsoft 365, you can set the OneDrive storage space for a specific user.

Change a user's storage space in the Microsoft 365 admin center

1. Sign in to https://admin.microsoft.com as a global or SharePoint admin. (If you see a message that you don't have permission to access the page, you don't have Microsoft 365 admin permissions in your organization.)

2. In the left pane, select Users > Active users.

3. Select the user.

4. Select the OneDrive tab.

5. Under Storage used select Edit.

6. Select the Maximum storage for this user option, and type the storage limit that you want to use.

7. Select Save.

   

When you need cloud storage for individual users beyond the initial 5 TB, additional cloud storage is granted as follows:

• When a user has filled their 5 TB of OneDrive storage to at least 90% capacity, Microsoft will increase your default storage space in OneDrive to up to 25 TB per user (admins might set a lower per-user limit if they want to). The storage limit is reset to 5 TB if OneDrive storage utilization drops below 90% of the 5 TB capacity.

• For any user that reaches at least 90% capacity of their 25 TB of OneDrive storage, additional cloud storage will be provided as 25 TB SharePoint team sites to individual users. For more information and assistance, contact Microsoft Support.

• Admins can check for OneDrive eligibility beyond 5 TB via Check OneDrive site eligibility for increased storage.

  Note

  For Office 365 A1 users, the OneDrive storage limit is up to 100 GB. For details, see Office 365 Education service descriptions.

Change a user's storage space by using PowerShell

1. Download the latest SharePoint Online Management Shell.

   Note

   If you installed a previous version of the SharePoint Online Management Shell, go to Add or remove programs and uninstall "SharePoint Online Management Shell."

2. Save the following script as a PowerShell file. For example, you could save it to a file named UpdateOneDriveStorage.ps1.

   $TenantUrl = Read-Host "Enter the SharePoint admin center URL" Connect-SPOService -Url $TenantUrl $OneDriveSite = Read-Host "Enter the OneDrive Site URL" $OneDriveStorageQuota = Read-Host "Enter the OneDrive Storage Quota in MB" $OneDriveStorageQuotaWarningLevel = Read-Host "Enter the OneDrive Storage Quota Warning Level in MB" Set-SPOSite -Identity $OneDriveSite -StorageQuota $OneDriveStorageQuota -StorageQuotaWarningLevel $OneDriveStorageQuotaWarningLevel Write-Host "Done" 

3. Open the SharePoint Online Management Shell. Run the script in the location you saved it.

   PS C:\>.\ UpdateOneDriveStorage.ps1

   Note

   If you get an error message about being unable to run scripts, you might need to change your execution policies. For more info about PowerShell execution policies, see About Execution Policies.

4. When prompted, enter the SharePoint admin center URL. For example, https://contoso-admin.sharepoint.com is the Contoso SharePoint admin center URL.

5. Sign in as a global or SharePoint admin in Microsoft 365.

6. Enter the OneDrive site URL: For example, https://contoso-my.sharepoint.com/personal/user_contoso_onmicrosoft_com.

7. Enter the OneDrive Storage Quota in MB.

8. Enter the OneDrive Storage Quota Warning Level in MB.

   MB	TB
   1048576	1
   2097152	2
   3145728	3
   4194304	4
   5242880	5
   6291456	6
   7340032	7
   8388608	8
   9437184	9
   10485760	10

Diagnose issues with changing the OneDrive storage

If you are attempting to change the OneDrive storage for a user and are not able to do so or the storage amount reverts to the original value, a Microsoft 365 administrator can run tests to determine what might be preventing the storage from changing.

To disable OneDrive creation for specific users, see Manage user profiles in the SharePoint admin center.