Why does it matter?
It is important to inform a vendor in writing that their services are no longer required. It is also important to give them enough notice to finalize any outstanding matters.
When to send?
It is best to send this well ahead of when you expect the relationship to end. This will give them enough time to plan, finalize any pending projects, etc.
What to include?
- Your Decision
- The Time You Expect the Relationship to End
- Offer to Discuss Your Decision
Template Email
Email subject line: Thank you for your service
Dear [Name of Recipient],
We write to inform you that [Company] will no longer be requiring your services effective, [Date].
Please note, with this notification, we are complying with our agreement and providing you adequate time to process this and finalize any outstanding matters.
Our Accounts Team will finalize any outstanding invoices, and we encourage your Accounts Team to send through any pending invoices.
It has been a pleasure working with you and we thank you for your continued support.
Please let us know if there are any questions.
Best Regards,
[Your Name]
[Your Job Title]
[Company Name]
