Billing Specialist Job Descriptions for Hiring Managers and HR (2024)

1. What Does a Billing Specialist Do?
2. National Average Salary
3. Billing Specialist Job Descriptions
4. Candidate Certifications to Look For
5. How to Hire a Billing Specialist
6. Sample Interview Questions

[Your company name] is in the market for a skilled billing specialist that loves what they do. Our office is a fast-paced environment and requires a certain level of precision to ensure the highest level of accuracy possible. Our billing specialist will be required to work closely with our customers to assist them with all of their billing needs. An ideal candidate will have accounting experience, medical and insurance billing experience, medical coding experience, and two years of previous work as a billing specialist. If this sounds like something you would be interested in, apply today.

Typical duties and responsibilities

• Entering bills into the computer in a timely manner
• Working with insurance in regards to customer billing
• Organize payment arrangements for self-pay customers
• Resolve client billing issues
• Assist patients with health care credit applications
• Submit reimbursem*nt requests to insurance companies
• Handle patient records properly
• Updating patient information when needed
• Generating invoices and processing payments

Education and experience

• High school diploma
• Associate degree in accounting, healthcare administration, or health information management
• Applicable technical certificates a plus

Required skills and qualifications

• Strong written and verbal communication
• Excellent active listening skills
• Above average customer service skills
• Good problem solving and critical thinking skills
• In-depth knowledge of industry practices
• Superb math, bookkeeping, and accounting skills
• Excellent organizational skills
• Ability to remain discreet and keep patient information confidential
• Effective computer skills
• Comprehension of industry-specific policies

Preferred qualifications

• Bachelor’s degree in business, finance, accounting, or a similar field preferred
• Minimum of 5 years in a billing department role
• Comprehension of accounting software like Quickbooks
• Possess excellent attention to detail
• Excellent interpersonal skills

Responsibilities

• Perform in-depth analysis of PO-related invoices for contract compliance (rates, task estimates, supporting documentation) and Non-PO -related invoices for proper documentation and correct calculations
• Obtain accounting distribution and code invoices
• Resolve billing discrepancies or missing supporting documentation
• Monitor invoice workload daily to ensure invoices are processed timely, and discounts are availed
• Monitor SAP workflow and follow up with invoice approvers regarding pending invoices
• Respond to vendor/contractor invoice payment inquiries
• Collaborate with invoice approvers and vendors/contractors to ensure proper invoice billing format and contract compliance
• Work closely with accounts payable and supply management to resolve invoice/PO issues impacting timely payments
• Use Smartsheet and SharePoint tools to track invoice processing and maintain contract files

Qualifications

• BS/BA degree in Accounting, Finance, Business Administration, or equivalent experience
• A minimum of 2 years of relevant experience required
• Construction contract billing experience preferred
• Works with minimal supervision and direction
• Can communicate complex technical information in a clear and concise manner to technical and non-technical audiences
• Good knowledge of “generally accepted accounting principles”
• Must have the ability to interpret accounting and financial theories and apply them in problem-solving
• Must have the ability to identify issues, analyze data, develop, recommend, and implement solutions
• Must possess initiative, decision-making skills, and problem-solving abilities
• Proficient in Office 365, SAP, Process Director, CCMS, SharePoint, ECM, and SmartSheet Forms

Duties include

• Generate bills and invoices specific to customer accounts
• Deliver invoices to clients via digital and client-required methods
• Identify inconsistencies
• Manage Billing ticketing system
• Customer service to internal and external customers
• Assist with AR inquiries as it relates to billing, as needed

Requirements

• Experience in a weekly deadline environment
• Ability to multitask
• Problem-solving
• Detailed and professional
• Excellent communication skills
• Take responsibility for individual and team projects
• Work against a deadline
• Microsoft Office 2010 – Excel, Word, and Outlook (including, but not limited to, formatting, inserting, formulas, vLookups)
• High School diploma or equivalent
• Experience in the temporary staffing industry is a plus
• Bullhorn experience is a plus

Responsible for supporting order management and customer billing. Manages customer account set up for billing in compliance with contract terms and conditions for accuracy, processing of orders in a timely and accurate method. Interfaces with multiple operational groups across the business unit and with outside clients to obtain and secure accurate data for billing and customer service requests. Works with moderate supervision/guidance. Is accountable for individual results and impact on the team.

Core responsibilities

• Process billing set-up for customers accurately and timely for invoice runs
• Adjust billing parameters as needed in case of contract changes
• Research and resolve customer disputes and complex customer escalations
• Accurately process sales tax, fees, and other miscellaneous charges. Process, track, and maintain account records accurately
• Communicate billing details to high-level customer representatives
• Prepare billing reconciliations and root cause analysis
• Meet or exceed departmental key performance indicators
• Professionally interact and engage multiple operational groups across the company and outside clients
• Represent the company in a professional and positive manner in all facets
• Other duties and responsibilities as assigned

Education

• High School Diploma / GED

Relevant work experience

• 2-5 Years of billing and invoicing in a corporate setting