Balance Sheet | Example | Template | Format | Analysis Explanation (2024)

What is a Balance Sheet?

Contents

  • What is a Balance Sheet?
  • Format
    • Asset Section
    • Liabilities Section
    • Equity Section
  • Example
    • Account Format Balance Sheet
    • Report Format Balance Sheet
  • Balance Sheet Analysis

The balance sheet, also called the statement of financial position, is the thirdgeneral purpose financial statementprepared during theaccounting cycle. It reports a company’s assets, liabilities, and equity at a single moment in time. You can think of it like a snapshot of what the business looked like on that day in time.

Unlike the income statement, the balance sheet does not report activities over a period of time. The balance sheet is essentially a picture a company’s recourses, debts, and ownership on a given day. This is why the balance sheet is sometimes considered less reliable or less telling of a company’s current financial performance than a profit and loss statement. Annual income statements look at performance over the course of 12 months, where as, the statement of financial position only focuses on the financial position of one day.

The balance sheet is basically a report version of theaccounting equationalso called thebalance sheet equationwhere assets always equation liabilities plus shareholder’s equity.

In this way, the balance sheet shows how the resources controlled by the business (assets) are financed by debt (liabilities) or shareholder investments (equity). Investors and creditors generally look at the statement of financial position for insight as to how efficiently a company can use its resources and how effectively it can finance them.

Format

This statement can be reported in two different formats: account form and report form. The account form consists of two columns displaying assets on the left column of the report and liabilities and equity on the right column. You can think of this likedebits and credits. The debit accounts are displayed on the left and credit accounts are on the right.

The report form, on the other hand, only has one column. This form is more of a traditional report that is issued by companies. Assets are always present first followed by liabilities and equity.

In both formats, assets are categorized into current and long-term assets. Current assets consist of resources that will be used in the current year, while long-term assets are resources lasting longer than one year.

Liabilities are also separated into current and long-term categories.

Let’s look at each of the balance sheet accounts and how they are reported.

Asset Section

Similar to the accounting equation, assets are always listed first. The asset section is organized from current to non-current and broken down into two or three subcategories. This structure helps investors and creditors see what assets the company is investing in, being sold, and remain unchanged. It also helps with financial ratio analysis. Ratios like the current ratio are used to identify how leveraged a company is based on its current resources and current obligations.

The first subcategory lists the current assets in order of their liquidity. Here’s a list of the most common accounts in the current section:

  • Current
  • Cash
  • Accounts Receivable
  • Prepaid Expenses
  • Inventory
  • Due from Affiliates

The second subcategory lists the long-term assets. This section is slightly different than the current section because many long-term assets are depreciated over time. Thus, the assets are typically listed with a total accumulated depreciation amount subtracted from them. Here’s a list of the most common long-term accounts in this section:

  • Long-term
  • Equipment
  • Leasehold Improvements
  • Buildings
  • Vehicles
  • Long-term Notes Receivable

Many times there will be a third subcategory for investments, intangible assets, and or property that doesn’t fit into the first two. Here are some examples of these balance sheet items:

  • Other
  • Investments
  • Goodwill
  • Trademarks
  • Mineral Rights

According to the historical cost principle, all assets, with the exception of some intangible assets, are reported on the balance sheet at their purchase price. In other words, they are listed on the report for the same amount of money the company paid for them. This typically creates a discrepancy between what is listed on the report and the true fair market value of the resources. For instance, a building that was purchased in 1975 for $20,000 could be worth $1,000,000 today, but it will only be listed for $20,000. This is consistent with the balance sheet definition that states the report should record actual events rather than speculative numbers.

Liabilities Section

Liabilities are also reported in multiple subcategories. There are typically two or three different liability subcategories in the liabilities section: current, long-term, and owner debt.

The current liabilities section is always reported first and includes debt and other obligations that will become due in the current period. This usually includes trade debt and short-term loans, but it can also include the portion of long-term loans that are due in the current period. The current debts are always listed by due dates starting with accounts payable. Here’s a list of the most common current liabilities in order of how they appear:

  • Current Liabilities
  • Accounts Payable
  • Accrued Expenses
  • Unearned Revenue
  • Lines of Credit
  • Current Portion of Long-term Debt

The second liabilities section lists the obligations that will become due in more than one year. Often times all of the long-term debt is simply grouped into one general listing, but it can be listed in detail. Here are some examples:

  • Long-term Liabilities
  • Mortgage Payable
  • Notes Payable
  • Loans Payable

A lot of times owners loan money to their companies instead of taking out a traditional bank loan. Investors and creditors want to see this type of debt differentiated from traditional debt that’s owed to third parties, so a third section is often added for owner’s debt. This simply lists the amount due to shareholders or officers of the company.

Equity Section

Unlike the asset and liability sections, the equity section changes depending on the type of entity. For example, corporations list the common stock, preferred stock, retained earnings, and treasury stock. Partnerships list the members’ capital and sole proprietorships list the owner’s capital.

Like all financial statements, the balance sheet has a heading that display’s the company name, title of the statement and the time period of the report. For example, an annual income statement issued by Paul’s Guitar Shop, Inc. would have the following heading:

  • Paul’s Guitar Shop, Inc.
  • Balance Sheet
  • December 31, 2015

Example

Here is an example of how to prepare the balance sheet from ourunadjusted trial balanceandfinancial statementsused in the accounting cycle examples for Paul’s Guitar Shop.

Account Format Balance Sheet

Balance Sheet | Example | Template | Format | Analysis Explanation (1)

Report Format Balance Sheet

Balance Sheet | Example | Template | Format | Analysis Explanation (2)

As you can see, the report format is a little bit easier to read and understand. That is why most issued reports are presented in report form. Plus, this report form fits better on a standard sized piece of paper.

One thing to note is that just like in the accounting equation, total assets equals total liabilities and equity. This is always the case. If you are preparing a balance sheet for one of your accounting homework problems and it doesn’t balance, something was input incorrectly. You’ll have to go back through the trial balance andT-accountsto find the error.

Now that the balance sheet is prepared and the beginning and ending cash balances are calculated, thestatement of cash flowscan be prepared.

Balance Sheet Analysis

Now that you can answer the question what is a balance sheet. Let’s look at how to read a balance sheet. Investors, creditors, and internal management use the balance sheet to evaluate how the company is growing, financing its operations, and distributing to its owners. A single sheet won’t tell you that much about the company, but a comparative report that shows two to three years of trend will tell you how cash is being spent, the amount of debt being paid off, and the level of investments being made each year. It will also show the if the company is funding its operations with profits or debt.

Statement of Shareholders’ EquityCash Flow Statement

Balance Sheet | Example | Template | Format | Analysis Explanation (2024)

FAQs

How do you explain balance sheet? ›

A balance sheet is a financial statement that contains details of a company's assets or liabilities at a specific point in time. It is one of the three core financial statements (income statement and cash flow statement being the other two) used for evaluating the performance of a business.

How do you describe a balance sheet for dummies? ›

The balance sheet includes information about a company's assets and liabilities, and the shareholders' equity that results. These things might include short-term assets, such as cash and accounts receivable, inventories, or long-term assets such as property, plant, and equipment (PP&E).

What describes a balance sheet? ›

A balance sheet is a financial statement that reports a company's assets, liabilities, and shareholder equity. The balance sheet is one of the three core financial statements that are used to evaluate a business. It provides a snapshot of a company's finances (what it owns and owes) as of the date of publication.

How to analyze a balance sheet? ›

The strength of a company's balance sheet can be evaluated by three broad categories of investment-quality measurements: working capital, or short-term liquidity, asset performance, and capitalization structure. Capitalization structure is the amount of debt versus equity that a company has on its balance sheet.

What does a good balance sheet look like? ›

A balance sheet should show you all the assets acquired since the company was born, as well as all the liabilities. It is based on a double-entry accounting system, which ensures that equals the sum of liabilities and equity. In a healthy company, assets will be larger than liabilities, and you will have equity.

What is balance sheet one word answer? ›

Definition: Balance Sheet is the financial statement of a company which includes assets, liabilities, equity capital, total debt, etc.

How do you explain a balance sheet to a child? ›

The balance sheet shows how much the company has, how much it owes, and how much is left for the people who own the company. 4. What is the Income Statement? The income statement shows how much money the company made and how much it spent.

What is the best description of a balance sheet? ›

A balance sheet, also known as a statement of net worth, is a summary of a company's financial status at a specific point in time. It presents all assets and liabilities, as well as any investments from shareholders.

What is the purpose of preparing a balance sheet? ›

The purpose of a balance sheet is to reveal the financial status of an organization, meaning what it owns and owes. Here are its other purposes: Determine the company's ability to pay obligations. The information in a balance sheet provides an understanding of the short-term financial status of an organization.

What is another way to describe the balance sheet? ›

Overview: The balance sheet - also called the Statement of Financial Position - serves as a snapshot, providing the most comprehensive picture of an organization's financial situation. It reports on an organization's assets (what is owned) and liabilities (what is owed).

How to calculate balance sheet? ›

The balance sheet displays the company's total assets and how the assets are financed, either through either debt or equity. It can also be referred to as a statement of net worth or a statement of financial position. The balance sheet is based on the fundamental equation: Assets = Liabilities + Equity.

Why must a balance sheet balance? ›

The two halves must balance because the total value of the business's assets will all have been funded through liabilities and equity. If they aren't balancing, it can only mean that something has been missed or an error has been made.

How do you read a balance sheet for beginners? ›

A balance sheet should always balance. Assets must always equal liabilities plus owners' equity. Owners' equity must always equal assets minus liabilities. Liabilities must always equal assets minus owners' equity.

How to summarize a balance sheet? ›

The basic equation underlying the balance sheet is Assets = Liabilities + Equity. Analysts should be aware that different types of assets and liabilities may be measured differently. For example, some items are measured at historical cost or a variation thereof and others at fair value.

What to look for in a balance sheet? ›

Depending on what an analyst or investor is trying to glean, different parts of a balance sheet will provide a different insight. That being said, some of the most important areas to pay attention to are cash, accounts receivables, marketable securities, and short-term and long-term debt obligations.

How do you explain balance sheet management? ›

Balance Sheet Management covers regulatory policy for investment securities, Bank-Owned Life Insurance (BOLI), liquidity risk, and interest rate risk for national banks, as well as the assessment of interest rate risk and liquidity risk for the national banking system as a whole.

What is the difference between the balance sheet and the income statement? ›

Owning vs Performing: A balance sheet reports what a company owns at a specific date. An income statement reports how a company performed during a specific period. What's Reported: A balance sheet reports assets, liabilities and equity. An income statement reports revenue and expenses.

How to read balance sheet and P&L? ›

How to read a P&L report
  1. Define the revenue. The revenue or top-line portion of the P&L report documents company revenue for analysis. ...
  2. Understand the expenses. ...
  3. Calculate the gross margin. ...
  4. Calculate the operating income. ...
  5. Use budget vs. ...
  6. Check the year-over-year (YoY) ...
  7. Determine net profit.
Mar 10, 2023

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