Pages
Table of Contents
Pages User Guide for Mac
- Welcome
- What’s new in Pages 14.1
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- Intro to Pages
- Word-processing or page layout?
- Intro to images, charts, and other objects
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- Create a document
- Intro to creating a book
- Use templates
- Find a document
- Open or close a document
- Save and name a document
- Print a document or envelope
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- Undo or redo changes
- Use sidebars
- Quick navigation
- View formatting symbols and layout guides
- Rulers
- Change the document view
- Touch Bar for Pages
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- Customize the toolbar
- Set Pages settings
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- Create a document using VoiceOver
- Use VoiceOver to preview comments and track changes
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- Select text
- Add and replace text
- Copy and paste text
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- Add, change, or delete a merge field
- Manage sender information
- Add, change, or delete a source file in Pages on Mac
- Populate and create customized documents
- Use dictation to enter text
- Accents and special characters
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- Format a document for another language
- Use phonetic guides
- Use bidirectional text
- Use vertical text
- Add the date and time
- Add mathematical equations
- Bookmarks and links
- Add links
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- Change the font or font size
- Set a default font
- Bold, italic, underline, and strikethrough
- Change the color of text
- Add a shadow or outline to text
- Change text capitalization
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- Intro to paragraph styles
- Apply a paragraph style
- Create, rename, or delete a paragraph style
- Update or revert a paragraph style
- Use a keyboard shortcut to apply a text style
- Copy and paste text styles
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- Format fractions automatically
- Create and use character styles
- Ligatures
- Add drop caps
- Raise and lower characters and text
- Format Chinese, Japanese, or Korean text
- Add a highlight effect to text
- Format hyphens, dashes, and quotation marks
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- Set line and paragraph spacing
- Set paragraph margins
- Format lists
- Set tab stops
- Align and justify text
- Set pagination and line and page breaks
- Format columns of text
- Link text boxes
- Add borders and rules (lines)
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- Set paper size and orientation
- Set document margins
- Set up facing pages
- Page templates
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- Add pages
- Add and format sections
- Rearrange pages or sections
- Duplicate pages or sections
- Delete pages or sections
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- Table of contents
- Bibliography
- Footnotes and endnotes
- Headers and footers
- Add page numbers
- Change the page background
- Add a border around a page
- Add watermarks and background objects
- Create a custom template
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- Add an image
- Add an image gallery
- Edit an image
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- Add and edit a shape
- Combine or break apart shapes
- Draw a shape
- Save a shape to the shapes library
- Add and align text inside a shape
- Add 3D objects
- Add lines and arrows
- Animate, share, or save drawings
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- Add video and audio
- Record audio
- Edit video and audio
- Set movie and image formats
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- Position and align objects
- Place objects with text
- Use alignment guides
- Layer, group, and lock objects
- Change the transparency of an object
- Fill shapes and text boxes with color or an image
- Add a border to an object
- Add a caption or title
- Add a reflection or shadow
- Use object styles
- Resize, rotate, and flip objects
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- Add or delete a table
- Select tables, cells, rows, and columns
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- Add or remove table rows and columns
- Move table rows and columns
- Resize table rows and columns
- Merge or unmerge table cells
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- Change the look of table text
- Show, hide, or edit a table title
- Change table gridlines and colors
- Use table styles
- Resize, move, or lock a table
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- Add and edit cell content
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- Format dates, currency, and more
- Create a custom table cell format
- Format tables for bidirectional text
- Highlight cells conditionally
- Alphabetize or sort table data
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- Calculate values using data in table cells
- Use the Formulas and Functions Help
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- Add or delete a chart
- Change a chart from one type to another
- Modify chart data
- Move, resize, and rotate a chart
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- Change the look of data series
- Add a legend, gridlines, and other markings
- Change the look of chart text and labels
- Add a border and background to a chart
- Use chart styles
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- Check spelling
- Look up words
- Find and replace text
- Replace text automatically
- Show word count and other statistics
- View annotations
- Set author name and comment color
- Highlight text
- Add and print comments
- Track changes
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- Send a document
- Publish a book to Apple Books
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- Intro to collaboration
- Invite others to collaborate
- Collaborate on a shared document
- See the latest activity in a shared document
- Change a shared document’s settings
- Stop sharing a document
- Shared folders and collaboration
- Use Box to collaborate
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- Use iCloud Drive with Pages
- Export to Word, PDF, or another file format
- Open an iBooks Author book in Pages
- Reduce the document file size
- Save a large document as a package file
- Restore an earlier version of a document
- Move a document
- Delete a document
- Lock a document
- Password-protect a document
- Create and manage custom templates
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- Transfer documents with AirDrop
- Transfer documents with Handoff
- Transfer documents with the Finder
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- If you can’t add or delete a page
- If you can’t remove something from a document
- If you can’t find a button or control
- If page formatting keeps changing
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- Keyboard shortcuts
- Keyboard shortcut symbols
- Copyright
Pages comes with several styles of tables you can use to present information. After you add a table, you can customize it however you like.
Add a new table
In word-processing document, you can add a new table within the body text so that it moves with the text as you type, or place it as a floating object on the page so you can position it freely and it doesn’t move as you edit the text.
In pagelayoutdocuments, new tables are always added to the page so you can move them freely.
Do one of the following:
Place the table within the text: Click in the text where you want the table to appear. The table is aligned according to the alignment of the paragraph where you added it. If the paragraph is aligned to the left, for example, you can’t center the table.
Place the table so it can be moved freely: Click somewhere other than text so there is no text insertion point. When the table is added, by default it is set to Stay on Page (instead of Move with Text) so that you can position it wherever you like.
Click in the toolbar, then select a table or drag one to the page.
Do any of the following:
Type in a cell: Click the cell, then start typing.
Move the table: Click the table, then drag in its top-left corner.
Note: If the table doesn’t move freely, it might be set to move with the text as you type. To change this setting, click the table, click in the toolbar, click the Arrange tab, then click Stay on Page.
Add or remove rows: Click the table, click in the bottom-left corner of the table, then click the arrows.
Resize the table: Click the table, click in its top-left corner, then Shift-drag the white square in the bottom-right corner to resize the table proportionally.
Change the alternating row color setting: Click the table; in the Format sidebar, click the Table tab; then deselect or select Alternating Row Color. (To choose a different color, click the color well.)
Change the look of a table: Click the table, then use the controls in the Table tab of the sidebar to make changes, such as adding a table title or outline.
Create a table from existing cells
When you create a new table from cells in an existing table, the original cell data is moved, not copied. The original table is left with empty cells, which you can delete.
Selectthe cells with the data you want to use to create the new table.
Click and hold the selection until it appears to lift, then drag it to another place in the document.
To delete the empty cells from the original table, select the empty cells, Control-click, then choose Delete Rows or Delete Columns.
Delete a table
Click the table, click in its top-left corner, then press Delete on your keyboard.
Tables only flow to the next page in word-processing documents. If your table is being cut off and you’re working in a word-processing document, select the table, then in the Arrange tab of the Format sidebar, choose Move with Text.
See alsoChange table gridlines and colors in Pages on MacAdd and edit cell content in Pages on MacAdd or remove table rows and columns in Pages on MacUse table styles in Pages on Mac
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